Maintain Your Printer Properly


How Can You Maintain Your Printer Properly?

On the off chance that you are running an office that has numerous printers or has an individual printer at home, you have to maintain your printer properly and to deal with it appropriately. Else, you could have a compensation a ton of cash to fix it. There are a few things that you need to do so as to keep up your printer. Essentially, the printer is about upkeep. When it is kept up appropriately, it can keep going for a considerable length of time. Be that as it may, how are you going to look after it?


First Attention

Numerous individuals focus on their printers just when the ink has run out or on the off chance that it will not collaborate with their printing exercises. They are either excessively occupied, come up short on the specialized information, or essentially feel that it isn’t so imperative to beware of their printer routinely.

Indeed, when individuals hear or see the expression “Printer Maintenance”, you rapidly observe their eyes dull and you realize that you’ve lost their consideration totally. Hello, we can’t accuse you! It seems like a specialized and tedious activity.

Before we lose your consideration totally, here are some straightforward ways you can guarantee that your printer is chipping away at ideal execution. These are things you can do while printing, so you won’t need to invest that much energy in them!


Be Safe

Before we start, a short expression of alert. Whenever you open your printer for support, ensure the power is off and your hands are clear of hot fusers and moving parts inside the printer. This will avoid pointless harm to the printer and, conceivably, yourself.

Clean the Inside of Your Printer

Perhaps the best thing you can do to help broaden your printer’s life expectancy is keeping its inside as spotless as could be expected under the circumstances. Search for abundance paper dust or different trash when you open up your printer, and tenderly wipe garbage from your printer. This should take less than five minutes, and you just need to do this about once every month. In the event that you utilize your printers frequently or are imprinting on a bigger scale – the same number of organizations do – checking a few times each month is perfect.


maintain-your-printer-properlyClose the Manual Feed Tray When Not being used

On the off chance that you print names or legitimate size reports, your printer likely has a manual feed plate. At the point when you’re not utilizing the feed plate, make certain to close it. The plate projects from the printer and can without much of a stretch be thumped over or broken by somebody cruising by. Reliably collapsing your plate in and out can once in a while be a problem, but at the same time, it’s perhaps the most effortless advance you can take for safeguard support on your printer.

Replace Cartridges Before They Dry Up

Try not to hold up until your cartridges evaporate totally before supplanting them. Many low ink or toner admonitions go off when there is 20 percent ink or toner left in the cartridge. While it isn’t important to supplant the cartridge when you get advised, it is a smart thought to anticipate supplanting it inside half a month. A dry cartridge prompts mileage on your printer head.

Be Careful When Replacing Cartridges

Odds are you will supplant your printer cartridges reasonably habitually. Exercise alert while supplanting your cartridges. Peruse the directions cautiously, and be certain not to contact the base of the cartridge while supplanting it. This can lessen the nature of the print, while likewise contrarily affecting your printer’s general wellbeing.

Keep Your Printer in Standby Mode

Always turning your printer on and off isn’t useful for the printer. Be that as it may, on the off chance that you won’t utilize your printer for a considerable length of time at once, you will need to keep it in backup mode. Printers produce a great deal of warmth while they are on – regardless of whether they are not effectively printing. The print header can evaporate the cartridge, stopping up the header. Leaving your printer on for extensive stretches of time can likewise cause mileage in different territories, so it’s ideal to keep it in backup mode in the event that you don’t plan to utilize it for a couple of days.

Store it Well

The area of your printer is significant for its exhibition. What’s more, we’re not simply discussing the feel and how it adds to the general structure of your home office region. Your printer ought to be shielded from over the top warmth or dampness, much the same as different gadgets do.

Ensure that your printer is put away in a steady zone to maintain a strategic distance from it from falling over. Make a point to cover it to shield it from dust and different contaminants, alongside direct daylight or dampness.

Consider Investing in a Maintenance Kit

Instead of take the budgetary jump of purchasing another printer once it starts to give indications of wear, consider obtaining a support pack to expand the life of your gadget. Check your printer maker to check whether they have units accessible. Normally, a support pack will comprise of a scope of items, rom cleaning supplies to variable parts, for example, rollers.

Common Printer Problems

Identifying the issue

Each printer is not quite the same as the model to the brand. It is imperative to accurately distinguish what kind of printer is being utilized. All printers can have similar issues, yet various printers will have various arrangements. For instance, a paper jam is a typical issue that happens with all printers. How a paper jam is fixed will rely upon the printer.

Your PC is giving low toner mistake, however, you just supplanted the toner

Printer message mistakes are totally temperamental. You can swap out an old toner with a fresh out of the box new one and the printer will even now demand it needs another ink cartridge. Except if the cartridge itself is by one way or another harmed or broken, at that point resetting your printer ought to effectively fix this issue. A hard reset comprises of several means that are commonly truly simple to pursue. You should simply look on your PC for the reset directions for your particular printer model. Contingent upon what model printer you use, there may likewise be a video control that tells the best way to do to reset. On the off chance that despite everything you experience difficulty making sense of how to reset your printer, you can Contact us

Printer is printing too slow

On the off chance that your printer is printing too moderate, it could be a result of a wide range of reasons. It relies upon what sort of printer model you have on the grounds that a few printers print at a much more slow speed so as to deliver excellent prints. Other printer models print a lot quicker, yet the quality is low. You may need to change the Print Quality in the printer settings. On the off chance that you have to print ordinary records, the Print Quality ought to be set to the Fast Draft setting. Go into the Print and Properties and find where to change the nature of the print work. On the off chance that you can’t discover how to change this for your printer, at that point you can scan for directions for your particular printer model.

Having a paper jam!

If your printer has a paper jam then you can’t continue to print. A paper jam can be caused by many things including:

  • Paper loaded incorrectly
  • Paper rollers are damaged
  • Loaded paper that is torn, dirty, or damp
  • The paper tray is loaded with more than one type of paper
  • An object is obstructing the path of the paper
  • Paper is added to the tray while the printer is printing

The first thing you should do is search for instructions pertaining to your specific printer model on how to handle a paper jam. Typically, this is an easy fix. You’ll need to open your printer, take out the toner and drum and gently pull the paper out. Don’t pull too hard as you don’t want to damage the printer. Sometimes a paper jam is caused by only a tiny piece of paper which can be hard to reach. You will want a pair of long tweezers to pull it out. If you are still having trouble, you may want to call a printer technician to assist you. As always, you can also call us and we will help you the best we can!

The printer is printing, but the pages are streaked, blotchy or faded

The quality of the print job depends not only on the printer itself but on the ink or toner cartridge and the drum unit if there is one. The type of paper also influences the print quality, so make sure you have the right type of paper for the type of printing that is being done. If the paper is not an issue, the toner may be the culprit. First, take the toner out and gently rock it from side to side. Don’t shake the toner and be careful not to touch the toner roll because it can leave fingerprints. If you don’t print frequently, sometimes the toner settles and needs to be “activated.” If your printer uses ink instead of toner, it is possible that the ink has dried and needs to be replaced.

Troubleshooting hardware issues

Some issues have the most obvious of fixes. Make sure the printer is plugged in, turned on and ready to print. If there are any error lights blinking, check the printer manual or online to see what the error means. Another option is to try printing an internal test page. If the internal test page does not print out then try turning the printer off and on, taking the toner cartridges out and reinserting them and then try printing the test page one more time.

Printer connectivity problems

If you have tried the test page and it has printed out fine, but are still having issues you could be dealing with a connection issue. Printers can be connected locally or through a network. Local printers are typically connected by a USB while printers use a parallel cable. If you are using a USB, ensure that the USB cable is connected to both the printer and the computer. Try changing the USB cable if you have another one handy, or use a different USB port if available. If the connection is still not working, then the USB or printer drive could possibly be corrupted. A corrupted USB is a software issue.

Troubleshooting software problems

Software problems may be the most difficult of problems to solve. If you want to try to fix the problem before asking for help the first thing you will want to make sure of is that the drivers installed are correct. When the drivers are installed properly, you can try to uninstall the printer, disconnect it, and then reinstall it. If you are still having problems, contact an IT support specialist for more in-depth instruction.


A buildup of dust can be a hassle to avoid, but it is important in order to avoid potential problems. Taking care of the equipment and workspace is one way to ensure problems don’t occur. Wipe surfaces down with a lint-free cloth. If the paper feed is not enclosed, brush away the dust made for computer surfaces. Some papers, such as art quality papers, attract more dust than normal paper so it is especially important to clean prior to use with this type of paper.

The printed page is in the wrong orientation

This can be easily fixed for anyone using Word or similar programs. Make sure the page is in the correct orientation before printing. The page layout will either be in landscape or portrait mode and will affect the final print result.

Images are cut off

Images will be cut off if the paper size that is used is not the same as the paper size that is selected in the print settings. Make sure the correct paper is being used. Also, use print preview to see whether the image is being cut off. The image itself may need to be resized in order to fit the page.

Split graphic image

If you tried to print out an image, but it was split over two pages it is probably because of a lack of memory to process the page. More memory is required by the printer to print more complex pages and large graphics. Add additional memory if the problem continues to occur. If the printer does not need additional memory, then print a status sheet. A status sheet will show you how much memory is installed and if there are any memory errors. The issue could also be a formatting issue. Make sure that the document is formatted to fit one page. Before printing, check the print preview button to see if the image takes up one or two pages.

Proper printer maintenance can be achieved if you maintain cleanliness and care when you use it. These are simple reminders that we have been taught since we were children, so it isn’t rocket science. The most important thing is that you are mindful with your printer usage and that you take care of your household devices and technology at all times.

These are the common problems and solutions of a printer beside if  you face any kind of problems please Contact with Us

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